Committee
Roles/Responsibilities
Family Members
Notes
Cost
Meet with other committee leads to determine budget/total cost for Family Day 2025
Communication
Schedule planning meetingsShare communication/important information with all family members
Keep count of who will attend
Manage family website
Ranell Raymond
6/29 Meeting recording
Activities
Plan activities for the day including games and family “getting to know you” activities
Rayton / Susan
Sample Planned Activities
Painting
Karaoke
Fashion show
Talent show
Dancing
Food
Plan and organize food for Family DayDetermine and organize meal prep sign up for those who will stay at the house for several days
Susan
Breakfast each morning for those staying at the house
Location Team
Find vacation house to accommodate 30-50 people for family day.Determine per person costCoordinate location logistics

  • Parking
  • Arrival
  • Check-out

April- Lead
Raymond
Ranell
Vacation House Rental
11/27-11/30/25

Potential Vacation Houses
https://www.vrbo.com/4347511
https://villatel.com/musical-manor-12-bedroom-vacation-rental-in-the-village-at-solterra-resort-st042?checkin=2025-11-27&checkout=2025-12-02&adults=2

Task
Person Responsible
Due Date
Retails
Determine Planning
Committees and committee leads
Ranell
7/6/2025
Team members can sign up be a part of select planning committees
Committees will meet weekly/bi-weekly
Committee leads will meet weekly/bi-weekly to share updates.
Look for vacation rentals for 11/27-11/30
April
Raymond
Ranell
7/6/2025
Look for a house with 12+ rooms and lots of space.
Preferably backyard space as well
Send out communication to family to determine who will stay at the house overnight
7/11/2025